In accordance with the Charter School Act, any student, regardless of where he/she resides in New Mexico, may attend SAHQ Academy. Our enrollment policies prohibit discrimination on the basis of disability, race, creed, color, gender, national origin, religion, or need for special education services. These policies are necessary in the event that enrollment interest exceeds the enrollment capacity. If it is the intent of the parents to enroll their student, the parent must submit a Letter of Intent . Any student not selected from the lottery with a submitted letter of intent will be placed on a waiting list.
As per NMSA Section 22-8B-4.1 NMSA 1978 enrollment and the lottery will be governed by the following rules:
(1) a start-up school may either enroll students on a first-come, first-served basis or through a lottery selection process if the total number of applicants exceeds the number of spaces available at the start-up school; and
SAHQ Academy gives enrollment preference to:
(1) students who have been admitted to the charter school through an appropriate admission process and remain in attendance through subsequent grades; and
(2) siblings of students already admitted to or attending the same charter school.
If a parent or guardian (collectively referred to as “Parent”) wants to enroll a student, the parent must submit an electronic Letter of Intent during our enrollment period for each student requesting admission or complete a form in person. A complete and timely Letter of Intent is required to ensure that the student will be included in the lottery. A lottery is required when the number of students wanting to enroll exceed the number of seats available at the school.
If you would like to enroll a student, please complete and submit the Letter of Intent during the open enrollment period. The Letter of Intent initiates the enrollment process and enters the child into the lottery. If a lottery is not required, the Letter of Intent will be followed with the enrollment procedures described below. An electronic receipt will be generated and sent to the listed parent email upon submission of the Letter of Intent. This e-receipt is your proof stating that SAHQ Academy has received your Letter of Intent. Your letter will be assigned a number that will be used for enrollment and lottery purposes. The Letter of Intent deadline and date of the lottery will be set and approved by the Governing Council. To receive help completing or submitting the Letter of Intent or to schedule a school visit, please contact a SAHQ Academy representative at 505-600-1326.
Once received by our office, a number/letter combination will be assigned to each intent letter starting with the last 2 digits of the year of application, followed by an “A” for 7th and 8th graders, or “B” for 9th and 10th graders, and a number ranging from 001-999 based on the number of applications received. On the approved lottery date, numbers are drawn at random, one at a time, until all available slots are filled. The random drawing continues and a waiting list will be generated based on the order in which they were drawn. Lottery numbers are directly correlated to the numbers on the Letters of Intent. Lottery applicants will be notified in writing regarding their placement as a result of the lottery process, either admitted, or on waiting list.
Upon notification of acceptance, parent and student are required to attend an entrance interview and stakeholders meeting. These interviews will be scheduled within a few weeks of the drawing. At the interview parents will receive an admission packet to ensure the student is placed appropriately into their personal learning program and assigned a personal Success Coach. Parents must provide a birth certificate, updated immunization records or Certificate of Religious/Conscientious Objection to Immunization, Social Security number, proof of residence, in addition to filling out all required SAHQ Academy admission forms. These requirements may be subject to change and will always comply with New Mexico state law.
Students who are not selected through the lottery and have submitted a Letter of Intent will be placed on a waiting list. As openings become available, the top of the waiting list will be notified of the opening by email and phone. The parent will be given five (5) business days to accept the student’s position and to complete the enrollment packet. If the parent does not respond within five (5) business days, the slot will be offered to the next student on the waiting list and so on. If a student is on the waiting list and he/she declines a slot when offered, he/she will be removed and be required to submit another Letter of Intent and follow in the process described above.
SAHQ Academy will open the enrollment and lottery each year in the spring (or dates specified by the Governing Council) for a limited period that will be advertised publicly and on our site. If there is a waiting list from the previous enrollment period those students will remain on the list until they decline a position or remove their name from the list. Parents may be asked to confirm their intent each year without losing their position on the waiting list. Students who participate in a new lottery process will be added to the end of the waiting list if one remains from the prior enrollment period. Their names will be added in the order they are drawn at the lottery for the current enrollment period.
Due to the nature of the hybrid model of instruction, we ask that students only withdraw from SAHQ Academy at semester intervals. If this is unavoidable please give us ample notice of withdrawal.
Upon terminating enrollment at SAHQ Ademy Charter School, for any reason, please follow this procedure.
Inform your Success Coach and the office of your leaving with as much notice as possible, preferably a minimum of thirty days notice.
Complete and return the withdrawal form to the office.
Schedule a final conference with the Principal and Success Coach.
NOTE: If a withdrawn student chooses to re-enroll, a new Letter of Intent is required and the student will be placed into the lottery.
Students not in attendance for 30 calendar days will voluntarily relinquish lottery position unless arrangements have been made with the Principal prior to the absence. See attendance policy for more detail.